Our website uses Cookies By continuing to use our site, you consent to the processing of cookies, which ensure the correct operation of the site.
More information -


Logistics Assistant

Vacancy code:

Logistics Assistant

HR-Consulting on behalf of his client - International Federation of Red Cross and Red Crescent Societies/ Moldova Red Cross (IFRC/MRCS)  is looking for a Logistics assistant. 

Job duties and responsibilities:

  • To support in establishing/maintaining customer service working relations with all service users both from IFRC and externally.
  • To assist in organizing the transportation, customs clearance, and other formalities for all in and outbound relief item consignments.
  • To be proficient with Moldova customs regulations and procedures & liaise with local customs officials to ensure efficient clearance. 
  • To assist in raising Logistics Requisitions as required.
  • To support the filing of documents in both physical and electronic folders.
  • To support in timely communications with relevant other functions within the IFRC (finance, administration, operations, etc)
  • To assist in local procurement of emergency relief and response-related commodities in compliance with the Federation standard procurement procedures and processes.
  • To assist in the procurement of services for Operations, NSs and external parties ensuring compliance with the Federation's standard procurement procedures and processes.
  • To assist in sourcing, evaluating, and selecting local suppliers 
  • To assist in following up with vendor invoices and sharing with relevant departments.
  • Maintaining accurate and up-to-date supplier databases for supplies and being kept informed of local market conditions.
  • To support in ensuring compliance with donor and audit requirements; keep all procurement files complete and up to date.
  • To support in handling all inbounds shipments to IFRC/Moldova RC warehouses: by preparing the warehouses; ensuring all necessary documentation is received; storing the goods in a safe manner; by entering the information onto the warehouse management system LOGIC and follow-up files; and providing a good received notes to the relevant department.
  • To support in organizing local labour to ensure a timely and efficient reception or/and dispatch of goods from the warehouses. 
  • To assist in carrying out quarterly stock takes of the warehouses and to provide support for the end-of-year financial stock take.
  • To assist in maintaining the warehouse management system LOGIC with timely and accurate information. 
  • To fully maintain all files and information regarding warehousing matters
  • To liaise and maintain timely communications with relevant other functions within the IFRC (Finance, operations etc.)
  • To support in training and developing National Society staff, volunteers, and local staff employees, as required.
  • To support in implementing and maintaining Federation standard practices in fleet management.
  • To assist in ensuring correct vehicle usage procedures by delegation drivers as per the drivers’ rules and regulations.
  • To provide support in testing, training of national fleet management staff, volunteers, and National Societies (NS) 
  • To support in maintaining, fleet files containing documentation with records of mileage, fuel, maintenance and repairs, accidents, and financial information.
  • To support in ensuring all fleet documents are filled both electronic and physical files as per SOP.
  • To assist in sending fleet wave offline monthly reports to the regional office.
  • To ensure that vehicle service intervals are closely monitored, and that service is carried out in a satisfactory manner. 

  • 2-3 years of professional experience in general logistics and procurement, including warehousing, transportation, customs clearance
  • Excellent communication skills (written, spoken, listening) in English, Russian and Romanian 
  • Ability to work toward tight deadlines and handle multiple tasks
  • Advanced computer skills - working with Ms Word, Excel
  • Valid driving license

You'll get:
  • Competitive salary (depends on experience)
  • Experience working in an international NGO
  • Monday through Friday, between 9 and 18
  • Comfortable office in the center of Chisinau

Interested candidates may send CV in English to the HR-Consulting email address: tv10@search4staff.com 

For more information, please call: 060 422 844

← Back to job list
Please send your resume by E-mail:
Or download via the form

Resume form

Attach your file *
For additional details please contact the Recruitment Consultant:

Send request