About the position:
The Office Manager is responsible for organizing and coordinating office operations, administrative duties and procedures to ensure organizational effectiveness and efficiency. The Office Manager will create and maintain a pleasant work environment, ensure high levels of organizational effectiveness, communication and safety.Your areas of responsibility:
- Organize office operations and procedures;
- Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements);
- Organize the office layout and order stationery and equipment;
- Manage contracts and price negotiations with office vendors, service providers and office lease;
- Assist HR in the onboarding process for new hires regarding name tags, business cards, access cards and parking cards;
- Liaise with facility management vendors, including cleaning, catering and security services;
- Maintain the office condition and arrange necessary repairs;
- Coordinate with IT department on all office equipment;
- Manage incoming and outgoing mail/correspondence;
- Ensure that all items are invoiced and paid on time;
- Manage office G&A budget, ensure accurate and timely reporting to finance;
- Ensure kitchen supplies and weekly snacks are timely stocked, invoiced and paid;
- Maintain and update the monthly presentations with announcements of new joiners and staff birthdays etc.;
- Creating, documenting and distributing administrative policies;
- Maintain and manage the Health & Safety practices, committee and maintain the H&S manual.
Your qualifications:
- Post-secondary education/degree/diploma;
- 1-3 years of experience in a similar role at a growing company;
- Knowledge of English at least B1;
- Strong organizational and planning skills;
- Ability to take initiative, problem solve, and make decisions within job scope;
- Strong track record of customer service and effective people skills;
- Good understanding of processes, policies and procedures required for supporting an organization;
- Ability to work independently as well as collaboratively in a positive team environment.