Personal Assistant to the Ambassador

On behalf of our client, the Embassy of Ireland in Chișinău, we are seeking a proactive, organized, and resourceful Personal Assistant to the Ambassador.

The successful candidate will play a key role in supporting the daily operations of the Ambassador’s office and assisting with the wider activities of the diplomatic mission.

Key Responsibilities

• Manage the Ambassador’s office and diary;
• Handle invitations and logistics for embassy events;
• Arrange travel for diplomatic staff;
• Provide logistical support for official visits from Ireland (including scheduling bilateral meetings, arranging local transportation, accommodation, etc.);
• Prepare monthly Embassy accounts;
• Liaise with service providers for the Ambassador’s residence;
• Maintain and update contact databases;
• Perform other duties as directed by the Ambassador or Deputy Head of Mission.

Essential Requirements

• A university degree, preferably in Business Administration, Social Sciences, or Humanities;
• Previous professional experience in a similar administrative or coordination role;
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with internal and external stakeholders;
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities under pressure;
• A solutions-oriented mindset, flexibility, and commitment to delivering high-quality results;
• Fluency in English and Romanian (written and spoken) is essential; knowledge of Russian is an advantag;
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel);
• Permanent legal right to reside and work in Chișinău.

Desirable Skills & Experience

• A good understanding of the role of the Department of Foreign Affairs and the Embassy of Ireland;
• Previous experience in a diplomatic mission or international organization is desirable.

What We Offer

• A professional and respectful work environment within an international diplomatic mission;
• The opportunity to collaborate directly with senior diplomatic staff and contribute to Ireland’s representation in Moldova;
• Exposure to international relations, event coordination, and high-level administrative work;
• Competitive remuneration package, based on qualifications and experience;
• Standard working hours with occasional flexibility required for official events;
• Access to professional development opportunities and a supportive, multicultural team;

Why Join This Role?

This is an excellent opportunity to be part of an international, professional, and mission-driven environment, where you will contribute directly to Ireland’s diplomatic representation in Moldova.

How to Apply:
Interested candidates are invited to submit their CV and cover letter in English to tt10@search4staff.com by 19th December.